Enquiries and admissions
From the first enquiry to a confirmed admission
Most admissions are won or lost in the follow-up. GIMS keeps each enquiry, every conversation about it, and the final admission together, so nothing depends on someone remembering to call back.
How it works
- 01
Log the enquiry
Name, mobile number, where they heard about you, and the course they asked about. It takes seconds at the front desk.
- 02
Follow up on record
Note each call, WhatsApp message, visit or email with its outcome and the next follow-up date. Move the enquiry from new to contacted, interested, trial — or lost.
- 03
Convert in one step
An interested family becomes a student with their batch and fee plan in one go. Collect the first payment at the same time if they paid.
- 04
Confirm automatically
The student is emailed an admission confirmation with their admission form as a PDF, in your institute’s name.
What you get
A clear pipeline
See enquiries by status — new, contacted, interested, follow-up, trial, converted, not interested, lost — and what needs a call today.
Follow-up history
Every conversation is kept with the enquiry, so whoever picks up the next call knows exactly what was said.
A complete admission form
Personal details, parent or guardian, address, school or college, goals and a photo — on one form, with checks for phone numbers, email and date of birth.
Nothing half-done
A student, their enrollment and their fee plan are saved together. If a batch is full, nothing is saved and you’re told why.
Admission form PDF
Download or re-email the filled admission form any time from the student’s profile.
Teacher admissions, your way
Teachers can admit into their own batches — directly, or as a request you approve first. You choose for each teacher.
Which enquiry sources can we track?
Walk-in, phone, WhatsApp, Instagram, Facebook, website, Google, referral, and other.
Can a student be admitted without a batch?
No. An admission always includes at least one course and batch, with its fee plan, so no student is left without a class or a fee record.
Can teachers admit students?
Yes, into the batches they teach. The admin can require approval for any teacher; their admissions then wait as requests, and nothing is created until the admin approves.
Works together with
See it working with your own institute.
Start a free one-month trial. Add a course and a batch, and you’re ready to go.